Here you find answers to some of the questions about travel grants that we often encounter at the Danida Fellowship Centre (DFC). The answers to the questions are extracts from the conditions mentioned in the Application and Reporting Guidelines, so it is very important that you also carefully read these guidelines.
Please note that the Ministry of Foreign Affairs will terminate the funding of travel grants to Master students in mid 2017, and the January 2017 Call is, therefore, the final one.
Q: How many application rounds for travel grants are there?
A: Two per year: One is closing in April and one in October. The rounds will be opened shortly after the administrative tasks with the former round have been concluded.
Q: To which countries can I apply for a travel grant?
A: The field study must take place in a developing country (below the GNI threshold set by the World Bank, USD 3300 per capita 2015) – list. Preference when accessing the application is, however, given to field study taking place in a Danida priority country – list of these below.
Q: Who can apply?
A: Master students at a Danish institution for higher education can apply for a travel grant for their Master thesis research field study, when the field study is part of the Master’s degree and will be used in the Master thesis, and is relevant to Danish bilateral development assistance.
Students at OSVAL II studies/pre-graduate research year for medical students, and students on a 4+4 arrangement can also apply, but are eligible for a travel grant only if the field study is considered and documented to be part of the Master’s degree and will be used for a report equivalent to a Master thesis. The supervisor approval letter also explicitly has to state this.
Students (max. 3) can apply together for support to the same field study. One joint application should then be submitted – refer to further info in the guidelines.
Master students under the Danida Capacity Development Support Programme (DCDSP), including the BSU Scholarship Programme, are not entitled to apply for a travel grant, as their field study is already covered.
Internships cannot be supported.
Q: What is relevant to apply for?
A: The field study must be relevant to an ongoing Danish supported development or Danish research activity in the country chosen for the field study. The relevance of the field study must be well and clearly described, including how the specific field study is relevant to the activity in question. Direct attachment to a Danish supported activity will be assessed as an advantage.
Q: How are applications assessed?
A: Applications will be assessed in terms of how well they comply with the conditions stated in the Application and Reporting Guidelines.
Q: Why was my application rejected?
A: Applications which do not include all required information and do not have all the required attachments in pdf-format uploaded to the application will be rejected without further consideration. Furthermore, the application will be rejected if the relevance to the Danish development assistance in the country chosen for the field study is not clearly and explicitly explained.
Q: Can I resend documentation after that I sent an electronic application?
A: No. Missing information or documents cannot be submitted after the electronic submission of the application and incomplete applications will be rejected without further consideration.
Q: Can I apply if I have already left for my field study?
A: No. Your application must be electronically submitted before you leave for the field study (i.e. day of departure from Denmark). Applicants will receive an electronic receipt by e-mail after submission of an application.
Q: When will I be informed as to whether I receive the grant?
A: You will receive an reply from DFC within six weeks after the closing date of the round. You will receive an e-mail with either a rejection and the reason for this; or a Letter of Grant with the approval and conditions of the travel grant.
Q: When will an amount granted to transferred?
A: Granted amounts will be transferred to your bank account after the deadline for submission of all Acceptance Letters for the round.
Q: How do I submit an Acceptance Letter?
A: If you are approved for a travel grant, an Acceptance Letter is the document that you print, fill in, sign, and send to DFC with your approval of the conditions and your bank details. Find link to Acceptance Letter at DFC’s homepage under Travel Grants (only available when applicable).
Q: When do I report to DFC on the travel grant?
A: Latest 2 (two) weeks after your return to Denmark after the field study you must send the full reporting to DFC by post or hand-delivered to the DFC office. Find descriptions of requirements and forms to reporting at DFC’s homepage under Research/Travel Grant/Reporting. All requirements to reporting have to be followed carefully.
Q: Can I send copies of my receipts as vouchers along with the account form?
A: No. Receipts included to accounts form must be the original paper. Only plane ticket bought electronically can be submitted as a copied print of the original electronic ticket. According to rules of accounting, copies of receipts cannot be accepted. All receipts must be readable and clearly state the nature of the expense and the full amount of the expense.
Q: Could the grant cover all my expenses?
A: Maybe - a realistic budget is essential here! The grant only covers the expenses or part of the expenses that you budget for in your application. Not-budgetted expenses cannot be covered. Reallocation by up to 10% between the budget lines can be made. You can only budget for the eligible costs listed in the Application and Reporting Guidelines.
Q: What if I do not spend the total amount granted?
A: The granted amount is given to support your thesis field study with “up to” the total amount. This means that if you do not spend the total amount, you will have to return the unspent amount.
Q: How do I refund an unspent amount?
A: When your full reporting has been approved by DFC, you will receive an invoice by e-mail from DFC with the amount to be refunded. The amount has to be refunded by you electronically to DFC’s account.
Q: What about other sponsorships for my Master thesis field study?
A: It is a precondition for accepting to receive a Danida Travel grant that none of the budgetted expenses are funded by other sources. Information of other sponsorships applied for or already given, will have to be stated in the electronic application budget form.
Q: Should I send an abstract of my thesis?
A: Yes. When the Master thesis has been handed in, an abstract in English have to be submitted by e-mail to DFC. This abstract will be published under Master thesis at Danida Research Portal, thereby giving the students an opportunity to communicate the findings broadly.
Questions to the travel grants should be directed to e-mail firstname.lastname@example.org.
Danida priority countries: Afghanistan, Bangladesh, Burkina Faso, Ethiopia, Ghana, Kenya, Mali, Myanmar, Niger, Palestine Territories, Somalia, Tanzania, and Uganda.